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Fleet Management
Overview
For vehicles that require retail facility access, we propose the use of our Hightowers Petroleum Co MasterCard, the most unique new offering in universal cards on the market today. Each participating driver will be provided a Comdata MasterCard which will allow program participants to purchase fuel and fuel related products at retail fuel sites without sacrificing data collection and information processing capabilities. To provide immediate access to cost control information, data can be provided to your data processing systems via established transfer protocols (FTP, EDI, Internet, Email) in formats compatible with your requirements. With the Hightowers Petroleum Co MasterCard, you can literally design your own card program for some or all of your cardholders and achieve the following benefit:
| Acceptance at most fueling location including 10,000 truck stops |
Single-Card Solution Cost Savings |
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| Elimination of need for separate charge cards for vehicles and purchasing |
One invoice for all related expenses |
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| Universal Acceptance | Detailed Reporting | |||
| Combining your retail fueling data with your on-site fueling data |
Purchasing fuel and fuel related products at retail fuel sites |
Card Utility and Control
With the use of our Hightowers Petroleum Co Mastercard,
you will be able to assign the card to a driver or vehicle. Lock out cards
immediately by calling us if one is lost or stolen and we will deactivate
the card. You will be able to control user access and/or perform mileage
reconciliation through driver prompts at the point of sale (where available)
and the driver’s entry of an employee number and/or odometer reading.
Controls
- Card can be assigned to driver or vehicle
- Card level authorization controls
- Ability to block merchant category code (MCC’s)
- 24 hour AAA roadside assist
- Set dollar limits per transaction
- Set daily number of transaction limits (customized control @ the Individual card level)
- Fuel Purchases Only
Point-of-Sales Control
Allows you to manage spending before the credit card is charged, rather than only through after-the-fact reporting several weeks after the event has occurred.
Account Closure
Allows you to close MASTERCARD accounts immediately from anywhere at any time
24-Hour Customer Service
Your drivers will never be stranded without credit card access: trained account representatives are available around the clock
Technical Support
In the event that one of the program fueling facilities experiences a mechanical failure, our technical staff is made available for consultation.
Contractor Dispatching
If determined that a site requires a service call by a qualified contractor, Hightowers Petroleum will assist. Hightowers Petroleum maintains a national network of equipment contractors to assist in timely and cost effective service calls.
On-line Diagnostics
Sites are polled daily to review current site status.
If a problem arises, the monitoring center technicians will run live,
on-line equipment diagnostics at a specific site in an effort to perform
issue resolution. Hightowers Petroleum will prioritize the open issues
in order of their importance as it relates to inventory management and
environmental risk management which include regulatory compliance.
Payment for Work Performed
For each transaction made at retail facilities,
the cost of fuel shall be the retail pump price for fuel charged by the
retail facility. Hightowers Petroleum will provide the transaction information
and reports in the file format and media designated by the participating
departments.
Report
Audit reports can be broken down by operating
company, division, or vehicle in preferred intervals. All data is available
in an electronic ASCII format or in any media you may require, and audit
reports can be customized (for a fee) in any format you desire and input
directly into your system utilizing the following information (when available)
| Date | Time | Location | PIN (Driver ID) | Fuel Type | ||
| Odometer |
Milers per gallon per fill-up | Gallons per fill-up | Price per fill-up |
Cost per fill-up |
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| Total miles per period |
Average MPG per period | Total gallons per period | Total cost per period | CPM (cost per mile), fee |
Retail Fixed Price Program
Hightowers Petroleum has developed a Retail Fixed Price Fuel Program for
Fleets that purchase fuel from commercial fuel stations. The fix retail
price program is designed to help fleet managers and purchasing agents
effectively budget for fuel expenses for a given time period and specific
volume of fuel. This will allow you to reliably predict what your margin
will be for the coming months or for a year. Having this information will
allow your clients to manage their fuel as an asset rather than a liability.
Customer Benefits
- Reduce the volatility of retail fuel purchases
- Achieve or improve budgetary allowances
- Increase bottom lines and securing revenue
- Fixed fuel price for one to five year intervals
- Decide where, how and from who to buy fuel
Two of our larger clients have viewed this program from the CFO’s position. Of the five largest expenditures, fuel is the most volatile. By controlling this expense, the company can assure their stockholders a dividend. Consequently, the savings of this program were small compared to the strength realized in their respective stocks.
Our fixed retail price program consists of contracts being bought for the resulting volume purchased at retail. We would be executing contracts per month (42,000 gallon increments) for one year or the time period agreed upon.
The Hightowers Petroleum pricing structure is flexible and can be customized to fit the needs of your fleet. Since the market trades for twelve-month intervals, it is advisable to fix a 1 year price. Together, we can evaluate the success of the program at the beginning of each year and determine the strategy of pricing options. Your fleet administration personnel and ours need to discuss the benefits of all the aforementioned options and determine the best price structure for the fleet.
For additional information, please email us at sales@hightowerspdetroleum.com